Managing finances in a growing business is hard enough without chasing approvals over email, Slack, or sticky notes. One missed sign-off can mean an unauthorised payment, a compliance headache, or an awkward conversation with a client.

That’s why we built ApprovalPro.ai.

What is ApprovalPro.ai?

ApprovalPro.ai is an approval workflow tool built specifically for teams using Xero or QuickBooks. It sits alongside your existing accounting software and adds a structured, automated approval layer — so nothing gets paid, posted, or processed without the right people signing off first.

Ask any finance manager how they handle spend approvals today, and you’ll hear a familiar story.

A bill lands in Xero. The bookkeeper screenshots it and drops it in a Slack channel. The manager sees it three hours later between meetings, replies “looks fine” with a thumbs up emoji, and the bookkeeper manually marks it approved. Somewhere, a spreadsheet gets updated. Maybe.

It works. Until it doesn’t.

This is how most small and mid-sized businesses run their financial approvals — and it is quietly one of the most expensive habits in modern finance.