A chef runs to the market because the fish delivery came up short. A villa manager buys a replacement pool pump fitting from the hardware store. A tour guide pays park entry fees for twelve guests in cash.

All of these are real business costs, paid by staff, often out of their own pockets. Each one has to be checked, approved, recorded, and paid back.

In hospitality and tourism this happens every day, across many people and many locations. Done badly, staff wait weeks to get their money back, receipts go missing, and finance spends month-end chasing paperwork. Done well, it’s quick for staff and gives finance the control it needs.

Chasing receipts and keying expense claims into Xero wastes everyone’s time. ApprovalPro.ai captures expenses for you and makes sure they fit the budget before anyone hits approve.

Snap, upload, done

Upload a receipt or forward it by email. ApprovalPro.ai reads it and fills in the details — merchant, date, amount, and tax — so the claim is ready to route for approval in seconds.