Xero is very good at recording bills and paying them. What it doesn’t do on its own is everything that has to happen before a bill is ready to pay. Someone has to collect it, key it in, code it, check it against what was ordered, and get it approved by the right person.

In most small and mid-sized businesses, that work is still manual. Bills arrive in five different inboxes, get printed, sit on someone’s desk, and are entered into Xero the week before the payment run. That’s where errors, late fees, and duplicate payments come from.

Typing invoice details into Xero by hand is slow and easy to get wrong. ApprovalPro.ai does it for you.

How it works

Upload a bill, or just forward it by email like you already do. ApprovalPro.ai reads the invoice and pulls out:

• Vendor name
• Invoice number
• Invoice date and due date
• Total amount

It’s ready to route for approval within seconds — no typing required.